New York State Police

Civilian Employment

Position Information

Application Due By: August 23, 2018
Title:Secretary 1
Location:Division Headquarters - Employee Relations
Albany, NY 12226
Albany County
Grade:11
Employment Type:Full Time
Work Days: Monday-Friday
Union Representation:M/C
Duties & Responsibilities:Handle incoming and outgoing correspondence for the Assistant Deputy Superintendent - Office of Employee Relations. Prepare replies to correspondence as directed by Employee Relations staff. Circulate, reroute, and/or record correspondence in electronic log and tickle as necessary for future action. Proof-read correspondence prepared by other Sections for executive-level signature.

Coordinate and schedule meetings consistent with the appointment schedule of the Assistant Deputy Superintendent - Office of Employee Relations, arranging appropriate meeting space, notifying participants and preparing associated materials.

Make travel arrangements when necessary, including the scheduling of airline flights and lodging, and preparing travel-related paperwork.

Assist Academy command staff at the direction of the Assistant Deputy Superintendent - Office of Employee Relations, in the processing of administrative duties and reports related to Basic School training and general Academy programs.

Answer phones, trouble-shoot/re-route calls, and produce electronic phone messages for Office of Employee Relations staff; provide back-up phone service for other Sections including, but not limited to, Office of the Superintendent.

Maintain records for employee organizational leave (EOL) utilized by members of all Member and civilian collective bargaining units, preparing EOL notifications to the field, recording and typing minutes of labor/management meetings, and preparing monthly reconciliation reports.

Process all incoming/outgoing electronic training orders received in the Office of Employee Relations for approval and signature.

Demonstrate a willingness to learn, and conduct oneself in a professional manner consistent with working in an executive-level office environment.

Perform other duties as directed by Employee Relations staff.
Minimum and/or Preferred Qualifications:One (1) year permanent service as a New York State employee with one (1) year service in a title allocated SG-6 or higher

and

Must have appropriate clerical skills, knowledge of proper office procedures, including experience with conventional and electronic data filing systems

and

Must be proficient in the operation of personal computers and various software including Microsoft Word, Outlook, Access and Excel

and

A typing performance test will be required for those interested employees outside of the Office Assistant 1 (Keyboarding) title series.

Additional Comments:Starting Salary: $40,586.00

A typing performance test will be required for those interested employees outside of the Office Assistant 1 (Keyboarding) title series.

Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

Contact Information

Contact Name:MaryEllen Tedesco, Director of Personnel
Contact Address:New York State Police
Building 22
1220 Washington Avenue
Albany, NY 12226
Contact Phone:518-457-3840
Contact Fax:518-485-2293
Additional Instructions:Kindly submit a resume and memorandum of intent and complete resume.


Web page posted August 13, 2018